HOLIDAY BEACH PROPERTY OWNER’ S ASSOCIATION, INC.

Board of Directors Monthly Meeting

May 9, 2008

The HBPOA monthly meeting was called to order by President Bill Schmidt at 6:01 p.m. with 11 members present.

Roll Call

Present: Bill Schmidt, Julia Finegan, Rose Arp, Walt Parker, Charles Finegan, Sharon Walker, Walt Magness, Randy Phipps, Tom Aldridge, Billy Burke and Ann Bagley.

Parliamentarian Walt Parker established after roll call that a quorum was present and the meeting had been properly called.

Secretary Julia Finegan read the minutes of the previous meeting.  Billy Burke motioned to accept the minutes as corrected.  Rose Arp seconded the motion - motion carried.

Rose Arp read the financial report. Billy Burke motioned to accept the financial report as read. Randy Phipps seconded the motion - motion carried. Bill Schmidt acknowledged his appreciation to Rose for all her work on the Financial Statement and the Budget Report.

The Budget Committee met before the meeting and Bill gave a report from the committee. There was a correction and a few explanations on the Budget print out.  In January there was an entry under General Liability of $1,096.00 which is actually Payroll Taxes for that same amount.  The Office Expense for April was high because we mailed out the newsletter that month instead of January and we had to pay for our Bulk Mail Permit which was $175.00. Walt Parker motioned to accept the Budget Committee Report.  Randy Phipps seconded the motion  - motion carried.

Board Members and Area Representative Reports:

Walt Parker attended the Water Board meeting and gave a short report and he believes we should continue to attend those meetings.

Area I - Charles reports the mowing is getting done either Thursday or Friday.

Billy reports not much going on.  Bill tells Billy there is still some questions on a particular building.

Area V-Representative and Head of Pool Maintenance Bob Dabney has sold his house and moved to San Antonio and therefore resigned.  A replacement in Area V is preferred and also would like to have them attend the pool maintenance.

Old Business:

a. At 6:30 p.m. the Board went into executive session concerning the Coastal Shoring lawsuit.  The Board returned to regular session at 6:43 p.m. Walt Parker motioned to accept the mutual settlement release agreement as presented.  Sharon Walker seconded the motion - motion carried.

b. Two hundred and six AMA Amnesty letters were mailed on May 5, 2008 and are valid for 45 days.  We have already received one letter willing to pay $240.00 out of $447.00.  This will at least cover our postage. 

c. Pier Repair

    1. Pier Gate status: The new software for the pier gate has been received and is in place.  The pully on the gate broke and was also received but was not the correct one.  The new one should be here by Friday.

    2. Bill asks Billy and Randy if they have any idea when we might get the poles at the pier replaced. 

d. Ann reported on the lien status.  She has added another 195 liens filed in 2002.  A few have been paid.

     1.  A letter was received from the Aransas County Tax Attorney asking for payment of abstract fees and court costs in Tax Suits where we had liens on a property. 

The Board went into executive session at 6:55 and returned to regular session at 7:08.

     2.  The Lien Report status will be removed from the Agenda until the project is completed and any action is required by the Board of Directors. 

e.  Rose Arp announces the Fish Fry will be May 24, 2008. There will be a ribbon cutting at the Boat Ramp at 10:30 a.m. with a short speech.  Fish Fry will begin at 12:00 noon and the raffle drawing will be at 1:30 p.m. The Band that was going to play will not be able to because of a prior engagement. Rose also reports more items for the raffle have been received including a $100.00 savings bond from Prosperity Bank, items from the Niche, Shop the World and coffee from Starbucks.

F.  On May 3, 2008 the new Bylaws were approved 82% or 458.5 FOR and 18% or 95.5 AGAINST.  Rose Arp, Ann Bagley, Claudine and Jim Hendry certified the ballots.

New Business: We are now operating under the new Bylaws

a.  We must set the Annual Meeting date, place and time.  The meeting will be July 19, 2008.  Notice will be mailed June 19, 2008.  Date of Record will be May 31, 2008 and to vote on any matter at that meeting you may pay AMA’s up until July 1, 2008.  We now need a location to have it.  Billy Burke motioned to give Bill permission to find an air conditioned place to hold the meeting.  Walt Parker seconded the motion - motion carried.

b.  A subdivision restriction violation has been brought to our attention.  The need for signage concerning temporary RV residence.  We will table this until Al Slay returns. 

The Board went into executive session for a personnel matter at 7:24 and returned at 7:32 p.m.  Walt Magness motioned not to accept Sharon Walker’s resignation.  Walt Parker seconded the motion.  2 votes for, Sharon abstains and 7 vote against.  Motion fails.  Rose Arp motions to accept Sharon Walker’s resignation.  Randy Phipps seconds the motion. 2 vote against, Sharon abstains and 7 are for the motion - motion carries.

Walt Magness motions to have Star McGee serve as temporary monitor of the pool. Ann Bagley seconds the motion.  Sharon abstains, 2 opposed, 7 for - motion carries.

Good of the Cooperation was called.  Nothing to report.

Billy Burke motions the meeting be adjourned.  Walt Parker seconds the motion - motion carries.

The meeting is adjourned at 7:42 p.m.

Respectively Submitted,

Julia Finegan, Secretary