The Special meeting was called to order by President Bill Schmidt at
6:30 PM with 12 board members present. Walt Parker established a quorum was present and that this meeting was properly
called and is a legal meeting.
The first order of busines was the Holiday Beach Boat Ramps which was skipped until
Jim Collins arrived.
Pool Monitor selection was next on the agenda. Bill Schmidt presented a recommendation
to hire Maria Hight, of Holiday Beach - one of four applicants for the position. Others considered were Sharon Sanders,
Fulton, Britney Cassole, Rockport, and Bryan Bacle, Holiday Beach. Introduction of Maria and discussion was made.
Ann Bagle motioned to accept Maria Hight as pool monitor for the remainder of the season. Walt Parker seconded the motion
- motion carries.
Next on the agenda was pool operations. Locks have been changed at the pool.
The D. Wingard Pool Service Company has told us the pool must be closed on Monday and Thursday to maintain the good condition
of the pool, therefore new days of operation were suggest to be closed Monday & Thursday. Sharon Walker motioned
to accept the new days with hours remaining the same. Ann Bagley seconded the motion. Walt Magness had some questions
and discussion. Motion carried.
At this the report on the boat ramps was made by Jim Collins. Jim had two different
engineers' boat ramp drawings and specifications. Jim reported that Coastal Shoring will work with us if we put the
$4,350.00 in an escrow account and they will redo one ramp to specification. Jim also said we have spent so much money
at this time it shouldn't be that much more for the second ramp. Walt Magness suggested getting a letter stating the
correct footage for the pitch and other specification. Jim Collins will meet with Mr. Mc Vay (former navigation district
member) on Friday. Discussion was made concerning getting everything in writing, pitch, specification and a real written
contract. Bill and Jim met with Mr. Logeman and was told he negotiated a verbal contract with veberal specifications
and there was no written contract. Walt Parker suggested a written, 10% retainer clause and a engineering company with
specifications. A question was raised of the cost of a second ramp as opposed to the possibility of one single extra
wide boat ramp. Four boat ramp signs have been placed at the large boat ramps stating Warniing - HBPOA not responsible,
use at your own risk. In regards to the boat ramps you should speak to Bill Schmidt for legal matters and Jim Collins on construction.
Sharon Walker made a motion to consult an engineer to make an architectural design with specifications for our particular
boat ramps. Rooster Bassett seconded the motion. Discussion was made on a timeline for work on the boat ramp-needs
to be done at low tide in the wintertime. Motion carried.
HBPOA has received a check in the amount of $4250.00 from Mr. & Mrs. Kevin
Johnson for Lot 15 in Bayview which is owned by the HBPOA. Jim Collins spoke to both Mr. & Mrs. Johnson to verify
that they had seen the lot and wanted to purchase it. Kelli Bacle had a note attached to their information to waive
the PTF. Walt Parker motioned to move forward on the sale. Walt Magness seconded the motion. An ammedment
was made not to waive the PTF. Both Walt Parker and Walt Magness accepted the ammendment. Motion carried.
Sharon Walker is working on a newsletter and would like to get the first one out
in August. She had researched tao find the best option to mail out the newsletter and found a folded single page with
no envelope seemed to be the best. If she has sufficient news she would like to send out quarterly. Sharon asked
for help on the boat ramp news and Tim Erwin agreed to help with the newsletter. Bill Schmidt asked Sharon to make a
report at the August board meeting on the newsletter.
Rose Arp made a motion to adjourn. Rooster Bassettt seconded the motion.
The meeting was adjourned.
Respectively Submitted
Julia Finegan, Secretary
